Lake County School District text accompanied by students exploring a cave.

RFPs

The following are RFPs currently open for our District: 

Request for Proposals (RFP)

Lake County School District

For Asphalt Parking Lot Sealing and Restriping

Proposal Submission Instructions: Submit proposals labeled “Lake County School District Asphalt Parking Lot Sealing and Restriping Proposal” to Tim Powell, tpowell@lakecountyschools.net and Jim Mulcey, jmulcey@lakecountyschools.net.

Deadline for submission: 4/11/2025

Questions may be directed to Tim Powell, tpowell@lakecountyschools.net.

Scope: The District seeks a vendor to provide the following:

Resurfacing and restriping at the Lake County Elementary School parking lots and driveways. This is an area of about 2.3 acres (highlighted in blue below). Interested parties are requested to submit a proposal outlining projected costs for this service. The work shall be started and completed in the month of July 2025.

Proposal Requirements

  1. Company Profile – Experience and qualifications
  2. Pricing – Detailed breakdown of costs, including lease rates, per-impression costs, maintenance fees, and any optional services. All-inclusive pricing for supplies (excluding paper) must be clearly stated.
  3. Compliance & Insurance – Vendor must provide proof of liability insurance ($1,000,000 minimum) and workers’ compensation coverage ($500,000 minimum).

Evaluation Criteria:

  • Cost-effectiveness (75%)
  • Vendor Experience (25%)

Request for Proposals (RFP)

Lake County School District

For District-Wide Copier Services

Notice to Bidders: The Lake County School District (“District”) invites qualified vendors to submit proposals for a district-wide copier services contract. The contract will include leasing, maintenance, and supply services for multifunction copier devices across the District. The District reserves the right to reject any or all proposals and to waive informalities or irregularities.

Proposal Submission Instructions: Submit proposals labeled “Lake County School District Copier Services Proposal” to Andy Hall, ahall@lakecountyschools.net and Jim Mulcey, jmulcey@lakecountyschools.net.

Deadline for submission: 4/18/2025

Questions may be directed to Andy Hall, ahall@lakecountyschools.net.

Scope: The District seeks a vendor to provide the following:

  1. Leasing of Copiers – All machines provided must be new, not refurbished. Multifunction digital imaging devices must support network connectivity and integrate with Google Workspace for Education and Windows 10/11 environments. Standardization is essential, with the following categories of devices required:
    • High-Speed Color MFP (Minimum of 65 PPM for both B&W and Color)High-Speed B/W MFP (Minimum of 65 PPM)Small Footprint Color MFP (Minimum of 35 PPM for both B&W and Color
    • Small Footprint B/W MFP (Minimum of 35 PPM)
  2. Maintenance & Support – Includes all necessary repairs, parts, labor, and software/firmware updates. Vendors must provide a 24-hour response time for on-site repairs. A quarterly review of performance will be conducted to identify high-service call devices eligible for replacement.
  3. Supplies Management – Vendor shall provide all necessary consumables (excluding paper), including toner, staples, and waste toner receptacles, at no additional cost to the District.
  4. Usage & Monitoring – The proposed solution must support PaperCut embedded device licenses for secure printing, tracking, and cost allocation. The District’s current print volume is approximately 135,000 pages per month, consisting of 80,000 B/W pages and 55,000 Color pages.
  5. Device Replacement & Uptime Guarantee – Each device must maintain 95% uptime quarterly. Devices that fail to meet this standard for two consecutive quarters must be replaced at no additional cost.
  6. Installation & Training – Vendor will provide delivery, installation, setup, and staff training at each location. Removal of old equipment and relocation of devices during the contract term must be included in the pricing. Surge protection devices for high-speed machines are recommended and should be priced accordingly.

Proposal Requirements

  1. Company Profile – Experience, qualifications, references from similar educational institutions.
  2. Equipment Specifications – Make, model, features, and compliance with standardization requirements.
  3. Pricing – Detailed breakdown of costs, including lease rates, per-impression costs, maintenance fees, and any optional services. All-inclusive pricing for supplies (excluding paper) must be clearly stated.
  4. Service & Support Plan – Response times, preventive maintenance schedules, and escalation procedures.
  5. Implementation Plan – Timeline for installation, configuration, and user training.
  6. Relocation – provide the cost to relocate copiers within a building and to a different building.
  7. Compliance & Insurance – Vendor must provide proof of liability insurance ($1,000,000 minimum) and workers’ compensation coverage ($500,000 minimum).

Evaluation Criteria:

  • Standardization & New Equipment (30%)
  • Cost-effectiveness (25%)
  • Functionality & Compatibility (20%)
  • Service Reliability & Uptime Commitment (15%)
  • Vendor Experience & References (10%)

Contract Term: The contract term is five (5) years. Either party may terminate the agreement with 90 days written notice after the initial contract period. The District’s financial obligations under this contract are contingent upon annual appropriations in accordance with the Colorado Taxpayer’s Bill of Rights (TABOR) and applicable state law. Nothing in this agreement shall be construed as a multiple-fiscal year obligation or a commitment of funds beyond the current fiscal year, as prohibited by TABOR. The district reserves the right to terminate the agreement if sufficient funds are not appropriated in any subsequent fiscal year.

Requested Equipment Inventory

BuildingLocationHigh speed color or black and white (propose both)Small footprint color or black and white (propose both)
DO328 W 5th Street11
CCHS315 W 6th Street11
LCHS1000 W 4th Street63
LCIS1000 W 6th Street42
LCES130 W 12th Street36
Total 1513

The District will choose how many color copiers and black and white copiers for each location, based on the proposed leasing cost.

Acknowledgment & Certification By submitting a proposal, vendors acknowledge they have reviewed and understand all requirements outlined in this RFP. Lake County School District reserves the right to award or not award this contract at its sole discretion.

Request For Proposal (RFP)

Lake County School District

Student Tracking System for School Buses

NOTICE TO BIDDERS: The Lake County School District (“District”) invites qualified vendors to submit proposals for a student tracking system for the district’s school buses. The system should allow for real-time tracking of students as they enter and exit the bus, ensuring enhanced safety and accountability. The District reserves the right to reject any or all proposals and to waive informalities or irregularities.

PROPOSAL SUBMISSION INSTRUCTIONS: Submit proposals labeled “Student Tracking RFP” to Jim Mulcey, jmulcey@lakecountyschools.net, and Joyce LaCome, joylacome@lakecountyschools.net

DEADLINE FOR SUBMISSION: 4/25/2025

Questions may be directed to Joyce LaCome, joylacome@lakecountyschools.net, 719-486-6801.

SCOPE: The District seeks a vendor to provide the following:

  1. Hardware Requirements:
    • RFID or barcode student identification system. The District does not currently use either of these technologies so we are willing to consider adopting either of these. Vendors are encouraged to bid costs for both RFID and barcode so the District can decide which is most appropriate.
    • GPS tracking units for each bus.
    • Rugged and reliable onboard tablets or scanning devices for eight (8) buses.
    • Mounting equipment installed on 11 buses (8 primary and 3 backup).
    • Optional purchase of one (1) spare tablet/device.
  2. Software Requirements:
    • Real-time student tracking with timestamps for entry/exit.
    • Parent and district portal with live tracking and notifications.
    • Turn-by-turn guidance for drivers. Must comply with Colorado Department of Transportation regulations.
    • The ability to perform pre-trip and post-trip checklists is desirable, but not required.
    • Ability for school front office staff to easily change bus assignments on an ad hoc basis.
    • Integration with existing student information systems (PowerSchool).
    • Cloud-based storage with data security compliance (FERPA).
  3. Mobile & Web Access:
    • Parent and district dashboard accessible via mobile and web applications.
    • Alerts for unauthorized boarding or missing students.
  4. Implementation & Support:
    • Installation, testing, and training for drivers and district staff.
    • Ongoing customer support and system maintenance.

PROPOSAL REQUIREMENTS

Vendors must submit a detailed proposal including:

  • Company Background & Experience: Years in operation, relevant deployments, and references.
  • Proposed Solution: Description of hardware and software.
  • Implementation Timeline: Estimated delivery and installation schedule, assuming a 4/30/2025 award date. The District desires to have the system fully operational by 7/31/2025.
  • Cost Breakdown: Itemized pricing for equipment, installation, and annual licensing.
  • Warranty & Support: Details on coverage and response times.

TERMS & CONDITIONS

  • All solutions must comply with FERPA and state student privacy regulations.